Admissions Policy for September 2017

The Oriel Academy West London Admissions Policy

 

The following information is for admissions for the academic year 2017/18

 

THE ADMISSION OF STUDENTS TO THE ORIEL ACADEMY WEST LONDON

 

The Academy will comply with all relevant provisions of the statutory codes of practice (the School Admissions Code of Practice and the School Admission Appeals Code of Practice) as they apply at any given time to academies and with the law on admissions as it applies to academies.

Reference in the codes to admission authorities shall be deemed to be references to the governing body of the Academy. In particular, the Academy will take part in the Admissions Forum set up by the Local Authority (LA) and have regard to its advice; and will participate in the co-ordinated admission arrangements operated by the LA, including any local Fair Access Protocols that are in place.

Notwithstanding these arrangements, the Secretary of State may direct the Academy to admit a named pupil to the Academy on application from an LA. Before doing so the Secretary of State will consult the Academy.

The admission arrangements for the Academy for the year 2017/18 and, subject to any changes approved by the Secretary of State, for subsequent years are:

a.   The Academy has an agreed admission number of 60 pupils. The Academy will accordingly admit at least 60 pupils in the relevant age group each year if sufficient applications are received; 

b.  The Academy may set a higher admission number as its’ Published Admission Number for any specific year. Before setting an admission number higher than its agreed admission number, the Academy will consult. Pupils will not be admitted above the Published Admission Number unless exceptional circumstances apply and such circumstances shall be reported to the Secretary of State.

Admission arrangements

The Academy Governors have agreed to admit up to 60 pupils Nursery and 60 to all other year groups, including Reception.

Reception, Year 1 and Year 2 classes may go over the legal 60 limit if the last child admitted is a twin or from a multiple birth, or of armed services personnel.

These arrangements and the admissions criteria (below) are reviewed annually. When there are more applications than there are places available in either the Nursery or Reception classes, after the admission of students with statements of Special Educational Needs where the Academy is named on the statement, the following criteria will be applied to determine those children that will be offered places within each band. The criteria are listed in priority order.

Admissions to Nursery

Oriel Academy has a Part time facility for 60 Nursery children.

Children enter the nursery in the September after their third birthday. They attend for either a morning or an afternoon session on five days per week for a total of 15 hours. The sessions are 8.45am – 11.45am for morning children and 12.30pm – 3.30pm for afternoon children.

At this time the school does not provide a full time Nursery.

If you are interested in applying for a place at nursery then you can get an application form from the school office.  You will need to complete the form and hand it back to the school office with a copy of the child's birth certificate and a copy of your current council tax form as proof of address. 

Please note that acceptance to the Nursery does not automatically mean that your child will obtain a place in the infant school.  
 

After the admission of students whose statement of Special Educational Needs (SEN) or Education, Health and Care (EHC) plan names the school, the following criteria will be applied to determine those children who will be offered places within each band. 

The criteria are listed in priority order:
 

·         Looked after children (Note 1) and all previously looked after children. Previously looked after children are children who were looked after, but ceased to be so because they were adopted, (Note 2) (or became subject to a child arrangements order (Note 3) or special guardianship order (Note 4)). 

 

·         Applicants whose child’s medical or social circumstances require attendance at a named school rather than any other school.  In such cases parents are reminded that they must complete the appropriate section on the application form and attach a supporting statement from a suitable professional such as a consultant or a social worker.

 

·         Children with a sibling already at the Academy, ordered by shortest distance  between home and Oriel Academy West London (see Note 5, Note 6 and Note 7)

 

·         Children of staff in the following circumstances (see Note 8):

                                            I.          where the member of staff has been employed at the school for two or more years at the time at which the application for admission to the school is made, and

                                           II.          children of newly  appointed  staff,  filling  a  post  with  a “demonstrable  skills shortage” (School Admissions Code 2012)

 

·         Priority will then be given to children living within the Priority Admission Area. Where there are more applications that meet this criterion than there are places in the school, priority will then be given to those children who live nearest to the school, with the distance from home to school being measured as set out in note 6 and 7 below.

 

·         Applicants outside the PPA.

·         Any other children whose parents wish them to attend the school.

 

Admissions to Reception

The criteria are listed in priority order:

1)      Looked after children (Note 1) and all previously looked after children. Previously looked after children are children who were looked after, but ceased to be so because they were adopted, (Note 2) (or became subject to a child arrangements order (Note 3) or special guardianship order (Note 4)). 
 

2)      Applicants whose child’s medical or social circumstances require attendance at a named school rather than any other school.  In such cases parents are reminded that they must complete the appropriate section on the application form and attach a supporting statement from a suitable professional such as a consultant or a social worker.
 

3)      Children with a sibling already at the Academy, ordered by shortest distance  between home and Oriel Academy West London (see Note 5, Note 6 and Note 7)

 

4)      Children of staff in the following circumstances (see Note 8):

                                            I.          where the member of staff has been employed at the school for two or more years at the time at which the application for admission to the school is made, and

                                           II.          children of newly  appointed  staff,  filling  a  post  with  a “demonstrable  skills shortage” (School Admissions Code 2012)

 

5)      Priority will then be given to children living within the Priority Admission Area. Where there are more applications that meet this criterion than there are places in the school, priority will then be given to those children who live nearest to the school, with the distance from home to school being measured as set out in note 6 and 7 below.
 

6)      Applicants outside the PPA.

 

7)      Any other children whose parents wish them to attend the school.

 

Notes:

1.       A ‘looked after child’ is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in Section 22 (1) of the Children Act 1989) at the time of making an application to a school.

2.       This includes children who were adopted under the Adoption Act 1976 (see Section 12 adoption orders) and children who were adopted under the Adoption and Children Act 2002 (see Section 46 adoption orders).

3.       Under the provisions of s.14 of the Children and Families Act 2014, which amend section 8 of the Children Act 1989, residence orders have now been replaced by child arrangements orders.

4.       See Section 14A of the Children Act 1989 which defines a ‘special guardianship order’ as an order appointing one or more individual to be a child’s special guardian (or special guardians).

5.       In all categories, priority will be given to those who have a brother or sister attending Oriel Academy West London at the time of admission but not application.

 

The definition of a brother or sister is:

                         • A brother or sister sharing the same parents

                         • Half-brother or half-sister, where two children share one common      parent

                         • Step-brother or step-sister, where two children are related by a parent’s marriage

                         • Adopted or foster children

 

6.     Where the final place in a year group is offered to one of twins or triplets or other children from multiple births living at a single address, the Local Authority, on behalf of Oriel Academy West London’s Admission Authority, then their twins, triplets etc. who are at top of the waiting list will be offered a place as well and be admitted as an excepted pupil.  This is one of the limited exceptional circumstances where additional children may be admitted above the infant class size legislation.

7.     Distance will be measured by computer software based on Ordnance Survey and postal address data. The software measures using public roads and footpaths adopted and recorded by Hounslow Council’s Highways Team. When using roads for measurement purposes the software measures along the middle of the road. It starts from a point in the footprint of the property provided as the child’s address and continues by the shortest available route to the nearest of the school gates which is used by pupils to enter the school grounds. Blocks of flats are treated as one address. In blocks of flats, priority will normally be given to the lowest flat number.  Addresses in private roads will measure from the footprint of the property, along the middle of the private road leading to the public road/footpath as adopted and recorded by Hounslow Highways Team. Not used are routes using common land 1, open spaces, public parks, subways or footpaths not adopted by the Highways Team 2.

 

1. Except the Chiswick Common footpath between the junction at Chiswick Common Road and Turnham Green Terrace.

2. Except the pedestrian footpath at the eastern end of The Ride.

(See guidance for further information on distance measurement).

 

Further guidance on Distance criterion

The route from home to school has been measured using the shortest available route. The start point (footprint of the property) is provided by ordnance survey from information compiled from the Roya Mail or LA. The positioning of front doors, driveways and back gates are not relevant to the rout or the measurement and not programmed to be used by the measuring system. The shortest available route is established using an algorithm within the bespoke software used by the LA. This software is called RouteFinder and is produced by Higher Mapping Solutions. This programme integrates with the LA’s database. The end point of the route is the nearest of the school gates which is used for pupils to enter the school grounds. The location of these gates has been set by the LA and consulted with each individual school to ensure accurate placement of the gate and its availability for use.

 

The Local Authority cannot take a measurement from another measuring system into account. Other measuring systems may give a different measurement’

 

Maps of the Priority Admission areas are available from the Council website, infant and primary schools.

Tie Break: If there is one place available and two or more children next in order of priority or next on the waiting list meet the appropriate criterion equally, the place will be allocated using the distance criterion.  If the distances are equal, the place will be allocated by drawing lots in the presence of an independent witness.

8.    A Parent is a person who has parental responsibility for, or is the legal guardian of the child.  Where there are more applications that meet this criterion than there are places in the school, priority will then be given to those children who live nearest to the school, with the distance from home to school being measured as set out in the note above.

 

9.     Under the oversubscription criteria the word staff will mean: All staff who have been continuously employed by the school for a period of at least 2 years for the purpose or working in the school as follows:
 

oAll full time teaching staff

oAll full time support staff – defined as those on a 37 week and above   contract

oAll part time teaching staff with a 45% and above timetable

oAll part time support staff who work at least 15 hours per week for 37 weeks or more

oThe 2 year qualification period may be waived if a post is hard to fill.

oThe definition does not include contract staff.  If a service has been ‘in house’ and is subsequently ‘contracted out’ children or staff will no longer be eligible for priority admission under this criterion.

oThe definition does not include peripatetic staff.

o  The definition does not include contract staff. If a service has been ‘in house’ and is subsequently ‘contracted out’ children or staff will no longer be eligible for priority admission under this criterion.

 

 

 

Proof of Home Address

Proof of permanent home address will be required and will include current council tax statements, utility bills, residence orders or any other documentation considered appropriate. Documents will only be used for the purpose of verifying an applicant’s home address.

 

Fraudulent Information

If the allocation of a place has been made on the basis of fraudulent or intentionally misleading information, the Governors reserve the right to withdraw the place. An offer of a place can be withdrawn even after the child has started school.

 

Waiting List

Parents / Carers whose applications have not been successful may request that children’s names be placed on the waiting list which is ranked using the Over Subscription Criteria above applied in the order set out.

 

If and when further places become available these are offered to children at the top of the list. It should be noted that children can be added to or removed from the waiting list at any time with the result that the ranking of a child already on the list may move up or down.

 

We will keep children’s names on the list for one term (ie. Until the 31st December in the case of the Autumn Term, 31 March or 31 August) and then will contact parents on the list to ask if they wish to keep their child’s name on the list.
 

Pupils with Disabilities

Children with disabilities will be treated no less favourably than other applicants for admission. Disabled children will be given equal consideration of a place with others under the stated criteria for admission. The definition of disability is that contained within the Disability Discrimination Act (amended). Oriel Academy West London will make reasonable adjustments to ensure that pupils with disabilities are not placed at a substantial disadvantage in accordance with the Disability Rights Commission Code of Practice.

 

Late Applications

Applications received after the closing date will only be considered alongside those received by the closing date under the following circumstances:

1.      The family was unable to complete an application form before the closing date because they moved into the academy’s catchment area after the closing date.

OR

2.      The family was unable to comply with the admissions timetable because of exceptional circumstances which prevented the application arriving on time – the circumstances must be given in writing and attached to the application form.

All applications received after the offer date will be added to the waiting list in accordance with the oversubscription criteria. The waiting list for Year 3 will be kept until the last day of December 2017. Each child will be added to the list and be ranked again in line with the published oversubscription criteria.

Priority will not be given to children based on the date their application was received or their name added to the list. This means that a child’s position on any waiting list can move down as well as up.

 

 

Independent Admissions Appeal Committee

Parents who are not offered a place for their child (excluding applications to Nursery) are entitled to appeal to an independent committee under provisions of the School Standards and Framework Act 1998 as amended by section 40 of the Education & Inspections Act 2006, only if there is maladministration, an unreasonable decision or the admission criteria is non-compliant. Parents wishing to appeal in these circumstances should contact the local authority admissions department and complete an appeal form. The form should be sent to the Local Authority within 15 school working days from the notification of the decision not to admit.

In-Year Admissions

In-Year applications are made directly to the school.

 

If more applications are received than there are places available then applications will be ranked by the Governing Body in accordance with the oversubscription criteria. If a place cannot be offered at this time then you have the right of appeal.  The unsuccessful applications will only be held in the school until the end of the academic year.  Beyond this, if parents wish to be considered, they will have to complete an Application Form which can be obtained from the school.  It is the parent’s responsibility to inform the school of any change in circumstances and provide the supporting documentation (e.g. residency, social, medical or pastoral).

 

While all applications will be processed as quickly as possible in order to ensure a smooth induction to Oriel Academy West London, there may be a period of up to four weeks to process in-year admissions.

 

Fair Access Protocol

The academy is committed to taking its fair share of children who are vulnerable and/or hard to place, as set out in locally agreed protocols.  Accordingly, outside the normal admissions round the governing body is empowered to give absolute priority to a child where admission is requested under any local protocol that has been agreed by both the Diocese and the governing body for the current school year.  The governing body has this power even when admitting the child would mean exceeding the published admission number.

 

 

Admission of children below compulsory school age and deferred entry to school

 

Admission to the Reception Class - It is the policy of the Governors that admission to the Reception Class would normally be in Term 1 (the Autumn Term). (See section: Admission of children below compulsory school age and deferred entry to school).

 

Admission authorities must provide for the admission of all children in the September following their fourth birthday. Where we have offered a child a place at the school:

 

a)      that child is entitled to a full-time place in the September following their fourth birthday;

b)      the child’s parents can defer the date their child is admitted to the school until later in the school year but not beyond the point at which they reach compulsory school age and not beyond the beginning of the final term of the school year for which it was made; and

c)       where the parents wish, children may attend part-time until later in the school year but not beyond the point at which they reach compulsory school age.

See Appendix 1 for more detail.

 

ANNUAL PROCEDURES FOR DETERMINING ADMISSION ARRANGEMENTS

Consultation

Oriel Academy West London will set admission arrangements annually. Where changes are proposed to admission arrangements there will be a public consultation on these arrangements (this may be as part of the Hounslow Annual Admissions Consultation). If no changes are made to admission arrangements the Academy consultation will only take place at least every 7 years.

The Consultation Period will last for a minimum period of eight weeks, between 1st November and 1st March of the year before the arrangements are to apply.

The Academy will consult by 1 March:

a)  parents of children between the ages of two and eighteen;

b)  other persons in the relevant area who in the opinion of the Academy have an interest in the proposed admissions;

c)   All other admission authorities for primary and secondary schools located within the relevant area;

d)  Whichever of the governing body and the local authority who are not the admission authority;

e)  Any adjoining neighbouring local authorities where the admission authority is the local authority.

For the purposes of consultation, the Academy will publish a copy of the proposed admission arrangements on the Academy website together with the contact details of the Admissions Officer, to whom comments must be sent.

The Academy will also send, upon request, a copy of the proposed admission arrangements to any of the persons or bodies listed above inviting comment.

 

Determination and publication of admission arrangements

Oriel Academy West London will determine its admission arrangements by 15th April every year, even if they have not changed from previous years. 

 

Publication of admission arrangements

Oriel Academy West London will notify the appropriate bodies and publish a copy of the determined arrangements on the Academy website for the whole offer year (the academic year in which offers for places are made). The Academy will also send a copy of the full, determined arrangements to the Local Authority as soon as possible before 1st May.

 

Representations about admission arrangements

Where any of those bodies that were consulted, or that should have been consulted, make representations to the Academy about its admission arrangements, the Academy will consider such representations before determining the admission arrangements. Where the Academy has determined its admission arrangements and notified all those bodies whom it has consulted and any of those bodies object to the Academy’s admission arrangements they can make representations to the Schools Adjudicator by 30th June. The Schools Adjudicator will consider the representation and in so doing will consult the Academy.  The Academy will provide all the information that the local authority needs to compile the composite prospectus no later than 8th August, unless agreed otherwise.

Those consulted have the right to ask the Academy to increase its proposed Published Admissions Number for any year. Where such a request is made, but agreement cannot be reached locally, they may ask the Secretary of State to direct the Academy to increase its proposed Published Admissions Number. The Secretary of State will consult the Academy and will then determine the Published Admission Number.

In addition to the provisions above, the Secretary of State may direct changes to the Academy’s proposed admission arrangements and, in addition to the provisions above, the Secretary of State may direct changes to the proposed Published Admissions Number.

 

Proposed changes to admission arrangements by the Academy after arrangements have been published

Once the admission arrangements have been determined for a particular year and published, the Academy will propose changes only if there is a major change of circumstances. In such cases, the Academy must notify those consulted under paragraph 16 above of the proposed variation and must then apply to the Schools Adjudicator setting out:

a) the proposed changes;

b) reasons for wishing to make such changes;

c)   any comments or objections from those entitled to object.

Records of applications and admissions shall be kept by the Academy for a minimum period of one year and shall be open for inspection by the Secretary of State.

 

Appendix 1

Starting School – deferring or delaying admission

Parents have the right to seek consideration to defer/delay their child’s admission to school.

All children are entitled to start school full time in the September following their fourth birthday.

By law, children have to be in full-time education by the start of the term following their fifth birthday – when they reach ‘compulsory school age’.

 

Child with their fifth birthday between 1 September and 31 December

(Autumn Born)

Compulsory school age from the following January.

 

A school place will be available from the September of, or before their fifth birthday but can be deferred until January – the school place that has been allocated will be held once the parent lets the school know

Child with their fifth birthday between 1 January and 31 March

(Spring Born)

Compulsory school age from the following April:

 

A school place will be available from the September before this but can be deferred until January or April – the school place that has been allocated will be held once the parent lets the school know.

Child with their fifth birthday between 1 April and 31 August

(Summer Born)

Compulsory school age from the following September  (which is then year 1 not reception):

 

A school place will be available from the September before this but can be deferred until January or April – the school place that has been allocated will be held once the parent lets the school know.

 

Parents can also legally defer the school place until September BUT the offer of a school place will be withdrawn and they will need to reapply for a place in year one.  This will be treated as a new application and there is no guarantee that a place will be available at their preferred school.

 

However if a parent decides to request a place in a reception class rather than year one in September , having deferred the place for a year, this would be called delayed admission.  This can only be agreed by the admission authority for the school.

 

 

If parents do not feel their child is ready to start school full time in the September following their fourth birthday it is possible to:

  1. Opt for part time admission* to the allocated school from the September following their child’s fourth birthday (but not beyond the point at which they reach compulsory school age);
  2. Opt to defer their child’s entry for a term or two terms (i.e until they are of compulsory school age) so that they don’t start straight away in the September following their fourth birthday ;
  3. Opt to defer their child’s entry until the September following their fifth birthday, if they were born in the summer – but they would need to reapply for a place the child would start in year one;
  4. Request to delay their child’s entry, holding them back from joining the correct year group for their age and starting school in the reception a year later

 

Deferred Entry: The Aspirations Academies Trust would normally encourage admission to reception from the Autumn Term. To do so parents must make a request in writing to the principal of the school stating their reasons for the request.  The school will consider each case on its individual merit.

 

Delayed Entry: The Aspirations Academies Trust would not normally recommend the admission of children outside of their normal year group. However, the decision to admit a child outside of their normal year group will be made on the basis of the circumstances of each case and in the best interests of the child concerned. This will include taking account of the parent’s views; information about the child’s academic, social and emotional development; where relevant, their medical history and the views of a medical professional; whether they have previously been educated out of their normal age group; and whether they may naturally have fallen into a lower age group if it were not for being born prematurely.

 

The Principal of the Academy will discuss the issue with either the Executive Principal or

Chief Executive Officer before making a decision.

 

When informing a parent of their decision on the year group the child should be admitted to, the admission authority will set out clearly the reasons for their decision.

 

*Part time admission

Places in reception will be allocated as full time from the September after a child’s fourth birthday.  However, parents may choose part time admission.  This may be preferable to deferring the child’s entry until later in the school year as this will give them the opportunity to settle in gradually and start to make friends at the same time as other children in the class.  Parents will need to discuss this with the Headteacher so that the child’s experiences, readiness for school and individual needs can be understood and the Headteacher can plan how they can fit part-time admission into the organisation of the school.

 

 

 

 

 

What is the difference between deferred and delayed entry?

 

Deferred entry to school is where a parent decides to request that their child starts school later in the school year that follows their fourth birthday or when the child reaches compulsory school age (the term after the child’s fifth birthday).  They will then join the correct year group for their age.

 

How to request deferred entry until the spring or summer term

 

Parents will still need to apply for a school place as if for September entry. Once your child has been allocated a place you will need to write to the Headteacher to request a deferred admission. If agreed the place will be held open for them until the January of April. 

 

How to request deferred entry until the following September

 

Parents who decide that they want to take up the opportunity to defer their entry to school until the September after their fifth birthday, should write to the admission authority and should be aware that the school place would not be held open for them for a whole year (ie until the September in which they reach compulsory school age).  They would need to reapply for a school place and this would be for year one, because their child would have missed the reception year.

 

If parents believe that their child should start in reception instead, a year later than they are due to start, this is called delayed entry.

 

 

 

Published courtesy of the London Borough of Hounslow

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